Speak your meeting request, let AI find optimal times and attendees, then automatically book the meeting without touching any interface.
Workflow Steps
Otter.ai
Capture voice meeting request
Record voice memo describing meeting needs: 'Schedule 30-min product review with Sarah and Mike next week, avoiding mornings'
OpenAI GPT-4
Parse intent and extract details
Send transcript to GPT-4 with structured prompt to extract: meeting duration, attendees, time preferences, meeting type, and suggested agenda items
Calendly
Find optimal meeting slots
Use Calendly API to check availability for all attendees based on AI-extracted preferences and constraints
Google Calendar
Create and send meeting invite
Automatically create calendar event with AI-generated agenda, add attendees, and send invitations with meeting details and Zoom link
Workflow Flow
Step 1
Otter.ai
Capture voice meeting request
Step 2
OpenAI GPT-4
Parse intent and extract details
Step 3
Calendly
Find optimal meeting slots
Step 4
Google Calendar
Create and send meeting invite
Why This Works
Eliminates the back-and-forth of finding meeting times by using AI to understand natural language requests and automatically handle the entire scheduling workflow
Best For
Busy executives and sales professionals who schedule multiple meetings daily and want hands-free booking
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